Sample bicycle commuting fringe benefit policy

Bicycle Commuter Assistance Program

[Company Name] supports bicycle commuting through its Bicycle Commuter Assistance Program.

Eligibility. Employees who regularly use bicycles for a substantial portion of travel between home and work during a given month are eligible for a reimbursement benefit. Employees who receive other qualified transportation benefits, such as vanpooling, transit passes or parking, are ineligible for that month.

Reimbursements. [Company Name] will reimburse reasonable expenses incurred by eligible employees for a bicycle that is regularly used to commute to and from work. Reasonable expenses include:

• Purchase of a bicycle;

• Purchase of bike-related accessories;

• Repair expenses; and

• Storage fees.

The maximum amount that will be reimbursed is $20 per month.

Taxability. Bicycle commuting reimbursements are not taxable to the employee per the exclusion set out in IRS Code Sec. 132(f)(1)(D).

Claims. Requests for reimbursement must be accompanied by dated receipts and a log of bicycle commuting days within the period. Claims must be sent to Benefits Services.

[Company Name] will issue reimbursements for expenses incurred during the calendar year during the 15-month period beginning on the first day of the calendar year.

Questions. For more information about the Bicycle Commuter Assistance Program, contact Benefits Services.